Showing posts with label customer service. Show all posts
Showing posts with label customer service. Show all posts

Thursday, June 27, 2019

Failure - Avoid or Embrace?


Failure is something that most people try to avoid. This is perfectly natural as no one likes to admit failure – particularly if that failure results in the collapse of a business and the impact that has on the owners, team members, suppliers and customers!

However, the fear of failure also has the effect of hindering the growth of a business. Failure in the context of this is not necessarily the failure of a business, but maybe the failure of a strategy in that it did not reap the reward relative to the investment made, financial and/or time.

However, it’s important to recognise that reward is inherently connected to risk. That is to say, if you take no risk at all, you will most likely have a business that will at best be average or most likely below average.

That may satisfy some – however, for most business owners, their aim is to grow their business and the financial rewards that come from it. To do this, they must distinguish themselves from what their competitors are doing. In other words, lift themselves out of the sea of sameness and look to provide something different or unique that their customers will see value for and be willing to pay for that privilege!

This means that businesses need to experiment with both new products and services and how they can be delivered. Technology is also a significant interrupter in how customers wish to deal with a business.

Experimentation comes with an element of risk – but without risk, you are guaranteed that whilst current profits may be maintained, future profits will most definitely be eroded.

I came across a simple method of assessing the implications of risk – which is simply answering two questions in respect of the identifiable risks associated with the possible change?

  1. What is the likelihood of a negative result?
  2. What would be financial implications of the negative result?

So, if the likelihood of failure is high but there is a negligible financial impact on this, it still might be worth a try as something great might be developed, but the downside is low.

However, if the likelihood of a negative result is low, but the negative financial consequences high, it still may be worth testing, but having strategies in place to minimise the both the possibility of the situation occurring but also minimising the financial impact should the idea fail.

Any failures that may occur under these criteria could be termed “smart failures”. These are failures arising from actions that have been carefully planned and assessed and outcomes monitored.

This leads me to the next important step in this process – learning from ones mistakes! It’s one thing to say this and another to actually learn and grow because of a failure. This is where the US Army’s After Action Review (AAR) system is a really useful tool to apply in business. The purpose of this process is to find the cause of failure, not the culprit. At the core of the AAR are these five questions:

  1. What was supposed to happen? ie what was the aim of the strategy?
  2. What actually happened?
  3. Why was there a difference in the expected and actual outcome?
  4. What can be learnt from this failure?
  5. What will we do about it?

Going through this process in respect of all strategies, both successful and otherwise, will result in the business learning and  therefore  growing – and will foster a culture that embraces change. This will be a critical element of any business in any industry as industry is disrupted through technology advances and other influences.

And one final point – maybe it’s best to refrain from calling a strategy a “failure” if it doesn’t work as planned as the word “failure” comes with negative connotations and fear. Maybe we’re best to say the outcome was not what was expected!

Friday, January 11, 2013

Guarantee Your Business Success (or Substantially Increase Your Odds!)

Recently a business partner of mine outlined a couple of instances of poor customer service that he or members of his family experienced whilst shopping locally at Christmas time.

The disappointing thing about one of those experiences was that the perceived poor customer service was provided by the new owners of a business that had just been purchased.

Now you would think that a business owner in these circumstances would be falling over themselves to provide a great customer experience - the fact that such poor service was provided, well, just astounds me!

This is not unusual, however - if you asked any business owner what was unique about their business, you can almost bet your bottom dollar that their answer would be "our customer service".

Well, I'm sorry to say that based on my experiences, these are just motherhood statements that have absolutely no relevance to what is happening "on the floor". And it applies to all industries, whether its retail, service or otherwise.

So what are the signs of poor customer service? I'm sure I really don't need to spell them out - but given that the majority of business owners don't really understand what great customer service is, let alone members of their team, here are some examples that immediately spring to mind:

  1. Lack of product knowledgeCustomer Service Questionnaire
  2. Lack of acknowledgement of customers
  3. Failure to return phone calls or emails
  4. Failure to truly understand a customers needs
  5. Lack of courtesy, manners and respect - what happened to the word "thank you"?
  6. Over promising and under delivering
Unfortunately, the cold hard facts are that in the majority of cases, customer service is dead.

The good news, however, is that for the minority of businesses that understand and provide a great customer experience, their businesses are flourishing, even in these most difficult times. For the remainder, they'll continue to blame the drought, the recession, the internet - anything or anyone other than themselves. And until they take a good look in the mirror and accept responsibility for the situation, their business will continue to underperform or possibly fail.

So... what can you do?

What you need to do is create a system built around your agreed customer service standards. The beauty of having established customer service standards is that they can become part of the fabric of your business - a critical part of your recruitment and training systems. 

Don't have any customer service standards?

Then create some! Look at all points of contact that you have with a customer - let's call them "moments of truth" Map out the process and for each point of contact set in place clear actions to create the experience you wish to provide. You can involve your team members as well as customers in this process.

Document your customer experience steps to create a customer service system and service standards.

It is not rocket science and does take time. However, the rewards are substantial and on going.

I'll finish with one final point - it doesn't matter how good your customer service is, if the quality of what you produce is sub standard, you will not succeed, not matter how good your customer experience is! (Although you may stay in business a little longer)

Do you have documented customer service standards supported by a clearly planned customer experience system?

If not, what is stopping you?

I'm interested in any comments you may have.